 | Devotion - Led by Margo |
| Lisa volunteered to take meeting minutes |
| Shared Joys and Concerns |
| Opening Prayer |
| YSFC Brochures & DVD’s available, they were passed out
to everyone. |
| VOTA is the band. Lisa G. and Jake L. agreed to run
their merchandise table. |
| Core team need to get registration sent in ASAP. Write
CORE TEAM on the top of registration. Core team is rooms are free as long as
you share with 3 other people. You can get your own room. YSFC will pay
$41.50 towards the room. The rooms cost $166 for the weekend so if you want
your own room, you need to send in a check for $124.50 |
| Genesis band is the opening band (From Ankeny) Same band
as last year. |
| Received 700 free song download cards from Remedy
Drive. Everyone attending YSFC will get one. Each card has 3 songs you will
get to download for free. |
| Still need entertainment for Saturday morning and
Saturday evening. Margo talked about some possibilities that she was working
on.
 | The Isisserettes were mentioned, but she was having
troubles getting information from them. Lisa said she would call and see if
she could get the right individual to talk to Margo. |
| Altoona Puppet ministry was mentioned again |
| Margo has been talking to an illusionist |
| Rap Ministry – Margo has a contact on this |
| Magic act |
| Drake African Dance Corp |
| Kelly Croy has shown interest in coming back, although
there are discussions about possibly having him as the main speaker next
year. |
|
| Mission project - Kerry and Brenda talked about having
a bucket brigade. She also talked about having a wooden bus that would be
used as props. We talked about focusing on a youth group for a church or
youth center that was impacted in the flooded communities in Iowa. We talked
about placing a bucket in the skywalk during the Skywalk Golf Outing to help
raise funds. They talked about not necessarily announcing a winner but having
all feel good about what they have brought for the cause. They want the money
even possibly turned in ahead of time or at registration so that we can get it
counted, requesting larger bills instead of change, however Lisa can have
money counted Saturday morning at her work. |
| Program booklet, similar to last year’s booklet. The
Publicity is responsible for making the book, Tina is going to complete this
task for us. |
| Supplies list, all team need to get there supplies list
to the Publicity team. Lisa will coordinate the supplies. This way they will
all be here local and will not need to transport. Please get all supply
requests in to Lisa as soon as you can. |
| Jared will contact Cokesbury to set up a table to sell
stuff. We talked about setting up the table in the main concourse to help in
the table being secured. Probably set it up close to the bands merchandise
table. |
| Ice Cream – Blue Bunny agreed to let us “have” the ice
cream. We need to find a place to store it from Friday afternoon until
Saturday night. Lisa will talk to the Convention center to see if we can use
their freezers. |
| Free time
| Inflatable’s - Jim has quote from TJ Rental. 3
inflatables. First UMC from Indianola will provide a group of 8 people to
help setup, run and tear down. Will pay this group $200 for their time.
|
|
| Small group lessons are coming along fine. Not many
supplies are needed. |
| Went over committee assignments. |
| Prayer before lunch led by Kerry |
| Break for lunch |
| Bob Morris shared a video on a possible future speaker.
Efrem Smith |
| Design team
| Mandy is not sure how the video is going to work this
year. She will provide more information soon. |
| We are going to make up another bus for everyone to
sign. |
| “Street signs” have been donated and ordered. They
will be given away at the end of the event. |
| Small group signs will once again be the books of the
Bible |
| The convention center will provide signage for us to
place between the two locations. |
| Mandy is going to be back stage manager. |
| Need new cross for the stage, old cross had an
accident. |
|
| Entertainment Team
| Margo has a good handle on the games. |
| Sell the remaining glow neckless’ |
| Come up with a fun way to explain the RULES to the
crowd. |
| Many people will be taking pictures. Take pictures of
all the small groups. |
| Movie for Saturday night, need to pick one. Please
bring suggestions to next meeting. They would like to pick something
recently released. |
|
| Publicity and Facilities Team
| Supplies will be coordinated by Lisa. She will check
with Eric to see what we still have. |
| Tina will be working on Registration. Lisa and Tina
will be meeting with the Hotel to work on details. |
| Program booklets – Tina coordinating again this year. |
| Information table will be set up |
| Working on menus for the weekend. We have looked
through options provided by the Iowa Events Center and selected the options
we like. Lisa will contact them again to work on pricing and finalization. |
| Lisa will arrange for food for everyone on Friday
night, except for the small group leaders. Will need to get counts on what
is needed. Melissa will arrange for the small group leaders |
| Deedee Sobotka will be putting together the
registration packets again (need to confirm). We want to be sure to include
information about the parking. Lisa will try to get additional information
regarding rates. |
|